{"id":180122,"date":"2026-10-16T09:17:24","date_gmt":"2026-10-16T09:17:24","guid":{"rendered":"https:\/\/www.phorest.com\/?p=180122"},"modified":"2026-10-16T09:17:27","modified_gmt":"2026-10-16T09:17:27","slug":"med-spa-software-clinical-workflows","status":"publish","type":"post","link":"https:\/\/www.phorest.com\/ca\/blog\/med-spa-software-clinical-workflows\/","title":{"rendered":"Med Spa Software With Real Clinical Depth: Treatment Plans, Consents, Charting, and Photos"},"content":{"rendered":"\n<p><strong>Key takeaways<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Med spa software should do two jobs at once: run the clinic safely and grow the business.<\/li>\n\n\n\n<li>The clinical must-haves are digital consultation and consent forms, SOAP notes, treatment plans, face-mapping, before-and-after photos, and secure record keeping that supports Canadian privacy requirements.<\/li>\n\n\n\n<li>Phorest combines those clinical workflows with booking, deposits, payments, memberships, marketing, and reporting in one platform.<\/li>\n\n\n\n<li>Clinical documentation isn&#8217;t just a compliance task. A clear treatment plan is also your best rebooking tool.<br><\/li>\n<\/ul>\n\n\n\n<p>Running a med spa means<a href=\"https:\/\/www.phorest.com\/us\/blog\/how-to-evaluate-med-spa-software-compliance-growth-features\/\" target=\"_blank\" rel=\"noreferrer noopener\"> living in two worlds<\/a>. One is clinical: medical directors, injectors, consent, charting, and patient safety. The other is commercial: bookings, memberships, marketing, and keeping your chairs full.<\/p>\n\n\n\n<p>Many practices end up using<a href=\"https:\/\/www.phorest.com\/us\/blog\/med-spa-software-vs-clinic-management-systems-which-is-right-for-your-growth-plan\/\" target=\"_blank\" rel=\"noreferrer noopener\"> separate tools for each<\/a>. One system for charting, another for booking, and a spreadsheet stitching them together. This guide explains what modern med spa software should handle, how clinical workflows connect to growth, and how Phorest supports both in one place.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What is med spa software?<\/strong><\/h2>\n\n\n\n<p><a href=\"https:\/\/www.phorest.com\/us\/industry\/medical-spa-software\/\"><strong>Med spa software<\/strong><\/a> is a practice management platform built for medical aesthetics clinics. It combines scheduling, payments, and client management with clinical tools like digital consent forms, treatment charting, SOAP notes, treatment plans, and before-and-after photos. The best platforms also include marketing and reporting, so one system supports both patient care and business growth.<\/p>\n\n\n\n<p>General salon or spa booking tools usually stop at appointments and payments. A<a href=\"https:\/\/www.phorest.com\/us\/blog\/when-does-a-med-spa-need-more-than-basic-booking-software\/\" target=\"_blank\" rel=\"noreferrer noopener\"> med spa needs more<\/a>, because many treatments like dermal fillers are medical procedures that need proper documentation and medical oversight.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What&#8217;s the difference between med spa software and a med spa EMR?<\/strong><\/h2>\n\n\n\n<p><strong>An EMR (electronic medical record) focuses on clinical charting, while med spa software covers the whole patient journey.<\/strong> A standalone EMR stores medical records.<a href=\"https:\/\/www.phorest.com\/us\/blog\/best-med-spa-software-for-marketing-in-2026\/\" target=\"_blank\" rel=\"noreferrer noopener\"> All-in-one med spa software like Phorest<\/a> includes EMR-style tools such as SOAP notes, consents, and treatment plans, alongside booking, payments, marketing, and retention tools.<\/p>\n\n\n\n<p>Here&#8217;s a simple way to think about it:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><\/td><td><strong>Standalone med spa EMR<\/strong><\/td><td><strong>Salon-first booking software<\/strong><\/td><td><strong>All-in-one med spa software (e.g., Phorest)<\/strong><\/td><\/tr><tr><td>Clinical charting and SOAP notes<\/td><td>\u2705<\/td><td>Limited or none<\/td><td>\u2705<\/td><\/tr><tr><td>Digital consent forms<\/td><td>\u2705<\/td><td>Basic forms only<\/td><td>\u2705<\/td><\/tr><tr><td>Treatment plans<\/td><td>Often<\/td><td>Rarely<\/td><td>\u2705<\/td><\/tr><tr><td>Before-and-after photos<\/td><td>Often<\/td><td>Rarely<\/td><td>\u2705<\/td><\/tr><tr><td>Online booking and deposits<\/td><td>Sometimes<\/td><td>\u2705<\/td><td>\u2705<\/td><\/tr><tr><td>Memberships and loyalty<\/td><td>Rarely<\/td><td>Sometimes<\/td><td>\u2705<\/td><\/tr><tr><td>Email and SMS marketing<\/td><td>Rarely<\/td><td>Sometimes<\/td><td>\u2705<\/td><\/tr><tr><td>Business reporting<\/td><td>Basic<\/td><td>\u2705<\/td><td>\u2705<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>If your practice only needs charting, a standalone EMR can work. But most med spas also need to fill their calendar, sell memberships, and bring patients back. That&#8217;s where an all-in-one platform saves time and avoids double entry.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What clinical features should med spa software have?<\/strong><\/h2>\n\n\n\n<p><strong>At a minimum, med spa software should include digital intake and consent forms, SOAP notes or treatment notes, treatment plans, face-mapping, before-and-after photo storage, and secure access controls.<\/strong> These features help you<a href=\"https:\/\/www.phorest.com\/us\/blog\/med-spa-software-how-to-choose-the-right-platform-for-a-growing-aesthetic-practice\/\" target=\"_blank\" rel=\"noreferrer noopener\"> document care consistently, protect patients<\/a>, and support your medical director&#8217;s or supervising physician&#8217;s oversight.<\/p>\n\n\n\n<p>Use this checklist when you&#8217;re comparing platforms:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Digital consultation and medical history forms<\/strong> sent automatically when a patient books<\/li>\n\n\n\n<li><strong>Treatment-specific consent forms<\/strong> with e-signatures and timestamps<\/li>\n\n\n\n<li><strong>SOAP notes<\/strong> or structured treatment notes for every procedure<\/li>\n\n\n\n<li><strong>Treatment plans<\/strong> with templates, version history, and sign-off<\/li>\n\n\n\n<li><strong>Face-mapping<\/strong> to record injection sites, units, and product details<\/li>\n\n\n\n<li><strong>Before-and-after photos<\/strong> with side-by-side comparison<\/li>\n\n\n\n<li><strong>Course or session tracking<\/strong> for multi-visit treatments like laser or microneedling<\/li>\n\n\n\n<li><strong>Role-based access<\/strong> so the right team members see the right records<\/li>\n\n\n\n<li><strong>Secure data handling<\/strong> that supports Canadian privacy law (more on this below)<\/li>\n\n\n\n<li><strong>Configurable record retention<\/strong>, so records are kept for the period your provincial regulatory college requires<\/li>\n\n\n\n<li><strong>Ways to respond to patient requests<\/strong> to access or correct their records<br><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How does Phorest handle med spa treatment plans?<\/strong><\/h2>\n\n\n\n<p><strong>Phorest&#8217;s Treatment Plans feature gives med spas templates for documenting each patient&#8217;s recommended course of care.<\/strong> The latest version of each plan saves automatically, changes are tracked, and multiple signatures can be captured. Teams can attach before-and-after photos and record treatment details like laser settings and progress across sessions.<\/p>\n\n\n\n<p>Why does this matter? A treatment plan is where<a href=\"https:\/\/www.phorest.com\/us\/blog\/what-to-look-for-in-med-spa-management-software-forms-treatment-plans-targets-and-reporting\/\" target=\"_blank\" rel=\"noreferrer noopener\"> clinical care and patient experience meet<\/a>. It answers the patient&#8217;s biggest questions: <em>What are you recommending, why, how many sessions, and what will it cost?<\/em><\/p>\n\n\n\n<p>With Phorest, a treatment plan can include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Templates<\/strong> for your most common treatments, so every provider documents care the same way<\/li>\n\n\n\n<li><strong>Automatic saving and version history<\/strong>, so the integrity of the record is protected<\/li>\n\n\n\n<li><strong>Amendment tracking<\/strong>, so you can see what changed and when<\/li>\n\n\n\n<li><strong>Multiple signatures<\/strong>, for example from the patient and the treating provider<\/li>\n\n\n\n<li><strong>Course Tables<\/strong> to track session-by-session details like laser settings and patient progress<\/li>\n\n\n\n<li><strong>Photos with markup and comparison images<\/strong> to show progress over time<br><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How does Phorest manage consultation and consent forms?<\/strong><\/h2>\n\n\n\n<p><strong>Phorest sends digital consultation and consent forms to patients when they book, so<\/strong><a href=\"https:\/\/www.phorest.com\/us\/blog\/med-spa-software-consent-forms-photos-charting\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong> medical history and consent are collected<\/strong><\/a><strong> before the appointment.<\/strong> Patients complete forms on their own device, signatures are stored against their record, and providers can review everything before treatment starts.<\/p>\n\n\n\n<p>This helps your team:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Cut front-desk paperwork<\/strong> and clipboard delays<\/li>\n\n\n\n<li><strong>Flag contraindications early<\/strong>, such as medications, or allergies<\/li>\n\n\n\n<li><strong>Keep consent treatment-specific<\/strong>, so a filler consent isn&#8217;t reused for a laser treatment<\/li>\n\n\n\n<li><strong>Store signed records securely<\/strong> and pull them up in seconds if questions arise<br><\/li>\n<\/ul>\n\n\n\n<p>A<a href=\"https:\/\/www.phorest.com\/us\/blog\/compliant-med-spa-clinic-software\/\" target=\"_blank\" rel=\"noreferrer noopener\"> strong consent process<\/a> isn&#8217;t just a box to tick. In Canada,<a href=\"https:\/\/www.cmpa-acpm.ca\/en\/advice-publications\/handbooks\/consent-a-guide-for-canadian-physicians\" target=\"_blank\" rel=\"noreferrer noopener\"> informed consent<\/a> is a legal and professional requirement. Patients need to understand the risks, benefits, and alternatives of a treatment, and the specifics vary by province and by regulatory college. Digital forms make it easier to deliver that information consistently, every time, and to keep a record of it. Clinics should review their consent forms against their own provincial and college standards, including rules on minors and capacity.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What are SOAP notes, and why do med spas need them?<\/strong><\/h2>\n\n\n\n<p><strong>SOAP notes are a standard way to document a clinical visit: Subjective, Objective, Assessment, and Plan.<\/strong> In a med spa, they record what the patient reported, what the provider observed, the clinical assessment, and the treatment plan or next steps.<a href=\"https:\/\/www.phorest.com\/us\/features\/treatment-plans\/\" target=\"_blank\" rel=\"noreferrer noopener\"> Phorest includes SOAP<\/a> notes alongside face-mapping, consents, and photos.<\/p>\n\n\n\n<p>Here&#8217;s what a SOAP note might capture for a neurotoxin appointment:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Section<\/strong><\/td><td><strong>What it captures<\/strong><\/td><td><strong>Example<\/strong><\/td><\/tr><tr><td><strong>S<\/strong>ubjective<\/td><td>What the patient tells you<\/td><td>&#8220;Wants softer forehead lines before a wedding in 3 weeks&#8221;<\/td><\/tr><tr><td><strong>O<\/strong>bjective<\/td><td>What the provider observes<\/td><td>Dynamic lines in frontalis and glabella, no contraindications noted<\/td><\/tr><tr><td><strong>A<\/strong>ssessment<\/td><td>Clinical judgment<\/td><td>Good candidate for neurotoxin treatment<\/td><\/tr><tr><td><strong>P<\/strong>lan<\/td><td>Treatment and follow-up<\/td><td>Units and injection sites recorded on face map, 2-week review booked<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>Consistent SOAP notes protect your patients, your providers, and your practice. They also make handoffs easier when a patient sees a different injector next time.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How should med spas manage before-and-after photos?<\/strong><\/h2>\n\n\n\n<p><strong>Med spas should treat before-and-after photos as part of the medical record, not as marketing assets.<\/strong> That means capturing them consistently, storing them securely inside your practice software, limiting who can access them, and getting separate written consent before using any image in marketing or on social media. In Canada, privacy law requires consent for how personal information is used, and your regulatory college may restrict or prohibit before-and-after images or testimonials in advertising. Check your college&#8217;s advertising standards before publishing anything.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.cmpa-acpm.ca\/en\/advice-publications\/browse-articles\/2011\/using-clinical-photography-and-video-for-educational-purposes\" target=\"_blank\" rel=\"noreferrer noopener\">Good photo governance<\/a> comes down to a few habits:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Standardize your setup:<\/strong> same lighting, background, angles, and distance every time<\/li>\n\n\n\n<li><strong>Store photos in the patient record<\/strong>, not on personal phones or shared drives<\/li>\n\n\n\n<li><strong>Separate clinical consent from marketing consent<\/strong>, and record both<\/li>\n\n\n\n<li><strong>Limit access<\/strong> to team members who need it<\/li>\n\n\n\n<li><strong>Use comparison views<\/strong> to show patients their progress during follow-ups<\/li>\n\n\n\n<li><strong>Check your college&#8217;s advertising rules<\/strong> before using any image publicly. These can be stricter than privacy rules alone<br><\/li>\n<\/ul>\n\n\n\n<p>Phorest stores before-and-after images in the patient&#8217;s record, with markup and side-by-side comparison tools. That keeps photos where they belong and turns them into a powerful conversation starter at follow-up visits.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Does Phorest support Canadian privacy requirements?<\/strong><\/h2>\n\n\n\n<p><strong>Phorest is designed to help Canadian clinics meet their privacy and record-keeping obligations through secure digital consents and documentation.<\/strong> Compliance is shared, though. Using Phorest doesn&#8217;t automatically make a clinic compliant. Your software provides tools, but your practice is responsible for its own policies, staff training, consent practices, and how team members access and share patient data.<\/p>\n\n\n\n<p>Which laws apply depends on your province and your role. Common ones include<a href=\"https:\/\/www.priv.gc.ca\/en\/privacy-topics\/privacy-laws-in-canada\/the-personal-information-protection-and-electronic-documents-act-pipeda\/\" target=\"_blank\" rel=\"noreferrer noopener\"> PIPEDA<\/a>, the federal private-sector privacy law, provincial health information laws such as Ontario&#8217;s PHIPA and Alberta&#8217;s HIA, the private-sector PIPAs in British Columbia and Alberta, and Quebec&#8217;s Law 25. Your regulatory college may also set record-keeping standards. Speak with your legal adviser or your college about what applies to you.<\/p>\n\n\n\n<p>When evaluating any med spa platform, ask:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Is patient data <strong>encrypted<\/strong> and access <strong>role-based<\/strong>?<\/li>\n\n\n\n<li>Is there an <strong>audit trail<\/strong> for changes to records?<\/li>\n\n\n\n<li>Where is patient data <strong>stored and processed<\/strong>, and does that meet your provincial requirements? (Quebec, for example, has specific rules for transferring data outside the province.)<\/li>\n\n\n\n<li>Does the vendor have a clear process and agreement for supporting <strong>breach notification<\/strong> obligations?<\/li>\n\n\n\n<li>Are photos and forms stored <strong>inside the platform<\/strong>, not exported to personal devices?<\/li>\n\n\n\n<li>Can you meet <strong>record retention periods<\/strong> and respond to patient access requests?<\/li>\n\n\n\n<li>What happens to your data if you <strong>switch providers<\/strong>?<br><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What does a medical director look for in med spa software?<\/strong><\/h2>\n\n\n\n<p><strong>Medical directors, and the supervising or delegating physicians who oversee injectable treatments, look for consistency, visibility, and accountability.<\/strong> In many provinces, injectables are delegated to nurses or other providers under physician oversight, so clear records matter. They want every provider documenting treatments the same way, clear records of consent and dosing, easy access to charts for review, and reporting that shows how treatments perform across the practice.<\/p>\n\n\n\n<p>In practical terms, that means:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Standardized templates<\/strong> for notes, consents, and treatment plans<\/li>\n\n\n\n<li><strong>Visibility across providers<\/strong>, so charts can be reviewed without chasing paper<\/li>\n\n\n\n<li><strong>Clear audit trails<\/strong> showing who documented what, and when<\/li>\n\n\n\n<li><strong>Reporting<\/strong> on treatment volumes, outcomes, and team performance<\/li>\n\n\n\n<li><strong>Documentation that supports your delegation or medical directive processes<\/strong>, as required by your provincial college<br><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How does clinical documentation help med spas grow?<\/strong><\/h2>\n\n\n\n<p><a href=\"https:\/\/www.phorest.com\/us\/blog\/med-spa-software-for-operational-control\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Strong clinical workflows<\/strong><\/a> drive retention because they build trust and make the next visit obvious. When patients see a clear treatment plan, visible progress in before-and-after photos, and a provider who remembers their history, they&#8217;re far more likely to rebook, join a membership, and refer friends.<\/p>\n\n\n\n<p>Here&#8217;s how clinical depth connects to growth in Phorest:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Clinical workflow<\/strong><\/td><td><strong>Growth outcome<\/strong><\/td><\/tr><tr><td>Treatment plans with session counts<\/td><td>Patients know when to come back, so rebooking is easier<\/td><\/tr><tr><td>Before-and-after comparison photos<\/td><td>Patients see results, which builds loyalty and referrals<\/td><\/tr><tr><td>Deposits at booking<\/td><td>Fewer no-shows on high-value appointments<\/td><\/tr><tr><td>Automated reminders and rebooking prompts (sent with appropriate consent)<\/td><td>Patients return on schedule<\/td><\/tr><tr><td>Memberships and packages<\/td><td>Predictable monthly revenue for multi-session treatments<\/td><\/tr><tr><td>Reporting for owners and medical directors<\/td><td>Clear view of retention, revenue, and treatment performance<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>Deposits, packages, and memberships are also subject to provincial consumer protection rules in Canada, including cancellation and refund terms. Make sure your terms and conditions reflect your province&#8217;s requirements.<\/p>\n\n\n\n<p>Think about a typical neurotoxin patient. Results fade over a few months. If your system knows when they were last treated, reminds them at the right time, and makes rebooking easy, you keep that patient for years instead of losing them to the clinic down the road.<\/p>\n\n\n\n<p>In Canada, keep your marketing messages compliant. Promotional emails and texts need recipient consent under<a href=\"https:\/\/crtc.gc.ca\/eng\/com500\/faq500.htm\" target=\"_blank\" rel=\"noreferrer noopener\"> CASL, Canada&#8217;s anti-spam law<\/a>, and prescription products generally can&#8217;t be advertised to the public by name. Appointment reminders and promotional rebooking offers can fall under different rules, so set up your messaging with your legal adviser&#8217;s input.<\/p>\n\n\n\n<p>\u201cBeing able to refer back to previous appointments with different doctors develops a great sense of trust with the doctor and the patient. Patients feel like they\u2019re being listened to. Phorest definitely puts the patient at ease, I feel. When they come in, I\u2019ll already know a little bit about them if we\u2019ve seen them previously, because I\u2019ll have read their previous notes.\u201d \u2013 Ailbhe Lohan, Aesthetic Doctor, Sisu Aesthetic Clinic, Ireland, UK, USA<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How does Phorest compare with other med spa platforms?<\/strong><\/h2>\n\n\n\n<p><strong>Phorest is an all-in-one platform that pairs med spa clinical workflows with growth tools, while many competitors specialize in one side.<\/strong> Specialist aesthetic EMRs such as Aesthetic Record and PatientNow lead with charting. Platforms like Boulevard, Zenoti, Mangomint, and Vagaro lead with booking and operations. Phorest is built to do both, with a strong focus on retention and marketing.<\/p>\n\n\n\n<p>When<a href=\"https:\/\/www.phorest.com\/us\/blog\/how-to-evaluate-med-spa-software-compliance-growth-features\/\" target=\"_blank\" rel=\"noreferrer noopener\"> comparing platforms<\/a>, focus on these questions rather than feature counts alone:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Question to ask<\/strong><\/td><td><strong>Why it matters<\/strong><\/td><\/tr><tr><td>Can clinical records and bookings live in one system?<\/td><td>Avoids double entry and missed information<\/td><\/tr><tr><td>Are treatment plans connected to rebooking?<\/td><td>Turns clinical recommendations into future appointments<\/td><\/tr><tr><td>Are consents sent automatically at booking?<\/td><td>Saves front-desk time and reduces risk<\/td><\/tr><tr><td>Does it include marketing and loyalty tools?<\/td><td>Reduces the need for extra subscriptions<\/td><\/tr><tr><td>Can owners and medical directors see clinical and business reporting?<\/td><td>Supports oversight and smarter decisions<\/td><\/tr><tr><td>What does onboarding and support look like?<\/td><td>Switching systems is easier with hands-on help<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How do you choose the right med spa software?<\/strong><\/h2>\n\n\n\n<p><a href=\"https:\/\/www.phorest.com\/us\/blog\/a-guide-to-choosing-the-best-med-spa-software-in-2026\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Choose med spa software<\/strong><\/a> by mapping your real patient journey, from first inquiry to rebooking, and checking that one platform covers every step. Prioritize clinical documentation and compliance first, then look at booking, payments, marketing, and reporting. Always book a demo using your own treatment menu.<\/p>\n\n\n\n<p>A simple five-step process:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>List your treatments<\/strong> and the documentation each one needs<\/li>\n\n\n\n<li><strong>Involve your medical director or supervising physician<\/strong> in reviewing charting, consents, and treatment plans<\/li>\n\n\n\n<li><strong>Check compliance basics<\/strong>, including privacy and data-handling agreements, data location, access controls, and audit trails<\/li>\n\n\n\n<li><strong>Test the patient experience<\/strong>, from online booking to forms to aftercare messages<\/li>\n\n\n\n<li><strong>Ask about migration and training<\/strong>, so your team isn&#8217;t left figuring it out alone<\/li>\n<\/ul>\n\n\n<section id=\"state-faqs\" class=\"relative pt-8 mb-0\">\n  <section class=\"relative pt-10\">\n    <div class=\"container\">\n                    <h2 class=\"text-3xl text-center max-w-2xl mx-auto leading-tight\">Frequently asked questions<\/h2>\n              <div class=\"accordion-container self-close w-full max-w-3xl mx-auto\">\n                            <div class=\"accordion border-b-2 border-grey-light bg-white w-full\">\n            <div class=\"accordion-trigger select-none py-2 my-4 pl-5 pr-12 leading-tight relative cursor-pointer\">\n                <p class=\"text-xl text-green\">Can Phorest replace a separate med spa EMR?<\/p>\n            <\/div>\n            <div class=\"accordion-content pl-5 pr-12 pb-6  text-sm\" style=\"display: none;\">\n                <div class=\"mb-4\"><p><span style=\"font-weight: 400;\">For many med spas, yes. Phorest includes SOAP notes, digital consents, treatment plans, face-mapping, and before-and-after photos, so most aesthetic clinics can run clinical documentation and business operations in one system. Practices with complex medical needs should review requirements with their medical director and confirm that their documentation meets their provincial college&#8217;s record-keeping standards.<\/span><\/p>\n<\/div>\n            <\/div>\n            <\/div>\n                    <div class=\"accordion border-b-2 border-grey-light bg-white w-full\">\n            <div class=\"accordion-trigger select-none py-2 my-4 pl-5 pr-12 leading-tight relative cursor-pointer\">\n                <p class=\"text-xl text-green\">Does Phorest support face-mapping for injectables?<\/p>\n            <\/div>\n            <div class=\"accordion-content pl-5 pr-12 pb-6  text-sm\" style=\"display: none;\">\n                <div class=\"mb-4\"><p><span style=\"font-weight: 400;\">Yes. Phorest includes face-mapping so providers can record injection sites and treatment details as part of the patient record, alongside SOAP notes and photos.<\/span><\/p>\n<\/div>\n            <\/div>\n            <\/div>\n                    <div class=\"accordion border-b-2 border-grey-light bg-white w-full\">\n            <div class=\"accordion-trigger select-none py-2 my-4 pl-5 pr-12 leading-tight relative cursor-pointer\">\n                <p class=\"text-xl text-green\">Can patients complete consent forms before their appointment?<\/p>\n            <\/div>\n            <div class=\"accordion-content pl-5 pr-12 pb-6  text-sm\" style=\"display: none;\">\n                <div class=\"mb-4\"><p><span style=\"font-weight: 400;\">Yes. Phorest can send digital consultation and consent forms automatically at the time of booking, so patients complete them on their own device before they arrive.<\/span><\/p>\n<\/div>\n            <\/div>\n            <\/div>\n                    <div class=\"accordion border-b-2 border-grey-light bg-white w-full\">\n            <div class=\"accordion-trigger select-none py-2 my-4 pl-5 pr-12 leading-tight relative cursor-pointer\">\n                <p class=\"text-xl text-green\">Does Phorest take deposits for med spa appointments?<\/p>\n            <\/div>\n            <div class=\"accordion-content pl-5 pr-12 pb-6  text-sm\" style=\"display: none;\">\n                <div class=\"mb-4\"><p><span style=\"font-weight: 400;\">Yes. Phorest supports deposits at booking, which helps protect high-value appointment slots and reduce no-shows.<\/span><\/p>\n<\/div>\n            <\/div>\n            <\/div>\n                      <\/div>\n\n    <\/div>\n<\/section>\n<\/section>\n\n<div class=\"align wp-block-bannercta\">\n\n\n<div class=\"relative lg:mb-10 overflow-hidden bg-green-dark\" >\n  <div class=\"container py-16 px-12 lg:py-24 flex items-center  justify-center  flex-wrap relative z-10\">\n   <div class=\"w-full mr-0 mb-6 md:mr-12 md:mb-0  md:w-2\/3 \" >\n   <h2 class=\"text-white mb-2 text-3xl text-center md:text-left lg:text-4xl\" style=\"color:white;\"><p><b>Ready to see Phorest&#8217;s med spa features in action?<\/b><\/p>\n<\/h2>\n  \n  <\/div>\n        <a href=\"https:\/\/www.phorest.com\/ca\/custom-demo-2\/\" style=\"color:white; text-decoration:none;\" target=\"_blank\" class=\"rounded btn-demo-cta button bg-red px-8 text-white hover:bg-red-lighter w-full lg:w-auto lg:mr-5 rounded-none lg:rounded demo-cta\" data-ol-has-click-handler=\"\">\n      Book a Demo\n    <\/a>\n      <\/div>\n<\/div>\n\n\n<div>\n  <div class=\"acf-innerblocks-container\"><\/div>\n<\/div>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Key takeaways Running a med spa means living in two worlds. One is clinical: medical directors, injectors, consent, charting, and patient safety. The other is commercial: bookings, memberships, marketing, and keeping your chairs full. Many practices end up using separate tools for each. One system for charting, another for booking, and a spreadsheet stitching them &hellip; <a href=\"https:\/\/www.phorest.com\/ca\/blog\/med-spa-software-clinical-workflows\/\">Continued<\/a><\/p>\n","protected":false},"author":40128,"featured_media":180110,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[14614,9649],"tags":[14510,14625,14727,14258,14728],"class_list":["post-180122","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-compliance-ca","category-management","tag-aesthetic-clinic-ca","tag-clinical-charting-ca","tag-compoliance-ca","tag-med-spa-management-ca","tag-treatment-planning-ca"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Med Spa Software for Clinical Workflows | Phorest<\/title>\n<meta name=\"description\" content=\"What should med spa software do beyond booking? 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