{"id":180131,"date":"2026-10-16T09:17:40","date_gmt":"2026-10-16T09:17:40","guid":{"rendered":"https:\/\/www.phorest.com\/?p=180131"},"modified":"2026-10-16T09:17:46","modified_gmt":"2026-10-16T09:17:46","slug":"aesthetic-clinic-software-clinical-workflows","status":"publish","type":"post","link":"https:\/\/www.phorest.com\/gb\/blog\/aesthetic-clinic-software-clinical-workflows\/","title":{"rendered":"Aesthetic Clinic Software With Real Clinical Depth: Treatment Plans, Consents, Charting and Photos"},"content":{"rendered":"\n<p><strong>Key takeaways<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Aesthetic clinic software should do two jobs at once: run the clinic safely and grow the business.<\/li>\n\n\n\n<li>The clinical must-haves are digital consultation and consent forms, SOAP notes, treatment plans, face-mapping, before-and-after photos and secure, GDPR-compliant record keeping.<\/li>\n\n\n\n<li>Phorest combines those clinical workflows with booking, deposits, payments, memberships, marketing and reporting in one platform.<\/li>\n\n\n\n<li>Clinical documentation isn&#8217;t just a compliance task. A clear treatment plan is also your best rebooking tool.<\/li>\n<\/ul>\n\n\n\n<p>Running an aesthetic clinic means <a href=\"https:\/\/www.phorest.com\/gb\/blog\/how-to-evaluate-aesthetic-clinic-software-compliance-growth-features\/\" target=\"_blank\" rel=\"noreferrer noopener\">living in two worlds<\/a>. One is clinical: prescribers, injectors, consent, charting and patient safety. The other is commercial: bookings, memberships, marketing and keeping your diary full.<\/p>\n\n\n\n<p>Many clinics end up using <a href=\"https:\/\/www.phorest.com\/gb\/blog\/med-spa-software-vs-clinic-management-systems-which-is-right-for-your-growth-plan\/\" target=\"_blank\" rel=\"noreferrer noopener\">separate tools for each<\/a>. One system for clinical notes, another for booking, and a spreadsheet stitching them together. This guide explains what modern aesthetic clinic software should handle, how clinical workflows connect to growth, and how Phorest supports both in one place.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What is aesthetic clinic software?<\/strong><\/h2>\n\n\n\n<p><a href=\"https:\/\/www.phorest.com\/gb\/industry\/aesthetic-clinic-software\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Aesthetic clinic<\/strong><\/a><strong> software is a practice management platform built for medi-aesthetic clinics.<\/strong> It combines scheduling, payments and client management with clinical tools like digital consent forms, treatment charting, SOAP notes, treatment plans and before-and-after photos. The best platforms also include marketing and reporting, so one system supports both patient care and business growth.<\/p>\n\n\n\n<p>General salon or spa booking tools usually stop at appointments and payments. An <a href=\"https:\/\/www.phorest.com\/gb\/blog\/when-does-an-aesthetic-clinic-need-more-than-basic-booking-software\/\" target=\"_blank\" rel=\"noreferrer noopener\">aesthetic clinic needs<\/a> more, because many treatments, such as anti-wrinkle injections and dermal fillers, are medical procedures that need proper documentation and clinical oversight.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What&#8217;s the difference between aesthetic clinic software and an EMR?<\/strong><\/h2>\n\n\n\n<p><strong>An EMR (electronic medical record, sometimes called an EPR or electronic patient record) focuses on clinical charting, while aesthetic clinic software covers the whole patient journey.<\/strong> A standalone EMR stores medical records. <a href=\"https:\/\/www.phorest.com\/gb\/blog\/best-med-spa-software-for-marketing-in-2026\/\" target=\"_blank\" rel=\"noreferrer noopener\">All-in-one aesthetic clinic software like Phorest<\/a> includes EMR-style tools such as SOAP notes, consents and treatment plans, alongside booking, payments, marketing and retention tools.<\/p>\n\n\n\n<p>Here&#8217;s a simple way to think about it:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><\/td><td><strong>Standalone clinical records system<\/strong><\/td><td><strong>Salon-first booking software<\/strong><\/td><td><strong>All-in-one aesthetic clinic software (e.g. Phorest)<\/strong><\/td><\/tr><tr><td>Clinical charting and SOAP notes<\/td><td>\u2705<\/td><td>Limited or none<\/td><td>\u2705<\/td><\/tr><tr><td>Digital consent forms<\/td><td>\u2705<\/td><td>Basic forms only<\/td><td>\u2705<\/td><\/tr><tr><td>Treatment plans<\/td><td>Often<\/td><td>Rarely<\/td><td>\u2705<\/td><\/tr><tr><td>Before-and-after photos<\/td><td>Often<\/td><td>Rarely<\/td><td>\u2705<\/td><\/tr><tr><td>Online booking and deposits<\/td><td>Sometimes<\/td><td>\u2705<\/td><td>\u2705<\/td><\/tr><tr><td>Memberships and loyalty<\/td><td>Rarely<\/td><td>Sometimes<\/td><td>\u2705<\/td><\/tr><tr><td>Email and SMS marketing<\/td><td>Rarely<\/td><td>Sometimes<\/td><td>\u2705<\/td><\/tr><tr><td>Business reporting<\/td><td>Basic<\/td><td>\u2705<\/td><td>\u2705<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>If your clinic only needs charting, a standalone records system can work. But most aesthetic clinics also need to fill their diary, sell memberships and bring patients back. That&#8217;s where an all-in-one platform saves time and avoids double entry.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What clinical features should aesthetic clinic software have?<\/strong><\/h2>\n\n\n\n<p><strong>At a minimum, aesthetic clinic software should include digital intake and consent forms, SOAP notes or treatment notes, treatment plans, face-mapping, before-and-after photo storage and secure access controls.<\/strong> These features help you <a href=\"https:\/\/www.phorest.com\/gb\/blog\/med-spa-software-how-to-choose-the-right-platform-for-a-growing-aesthetic-practice\/\" target=\"_blank\" rel=\"noreferrer noopener\">document care consistently, protect patients<\/a> and support your clinical lead&#8217;s oversight.<\/p>\n\n\n\n<p>Use this checklist when you&#8217;re comparing platforms:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Digital consultation and medical history forms<\/strong> sent automatically when a patient books<\/li>\n\n\n\n<li><strong>Treatment-specific consent forms<\/strong> with e-signatures and timestamps<\/li>\n\n\n\n<li><strong>SOAP notes<\/strong> or structured treatment notes for every procedure<\/li>\n\n\n\n<li><strong>Treatment plans<\/strong> with templates, version history and sign-off<\/li>\n\n\n\n<li><strong>Face-mapping<\/strong> to record injection sites, units, product details and batch numbers<\/li>\n\n\n\n<li><strong>Before-and-after photos<\/strong> with side-by-side comparison<\/li>\n\n\n\n<li><strong>Course or session tracking<\/strong> for multi-visit treatments like laser or microneedling<\/li>\n\n\n\n<li><strong>Role-based access<\/strong> so the right team members see the right records<\/li>\n\n\n\n<li><strong>Secure, <\/strong><a href=\"https:\/\/gdpr.eu\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>GDPR-compliant<\/strong><\/a><strong> data handling<\/strong> (more on this below)<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How does Phorest handle treatment plans for aesthetic clinics?<\/strong><\/h2>\n\n\n\n<p><strong>Phorest&#8217;s Treatment Plans feature gives aesthetic clinics templates for documenting each patient&#8217;s recommended course of care.<\/strong> The latest version of each plan saves automatically, changes are tracked and multiple signatures can be captured. Teams can attach before-and-after photos and record treatment details like laser settings and progress across sessions.<\/p>\n\n\n\n<p>Why does this matter? A treatment plan is where <a href=\"https:\/\/www.phorest.com\/gb\/blog\/what-to-look-for-in-med-spa-management-software-forms-treatment-plans-targets-and-reporting\/\" target=\"_blank\" rel=\"noreferrer noopener\">clinical care and patient experience meet<\/a>. It answers the patient&#8217;s biggest questions: <em>What are you recommending, why, how many sessions, and what will it cost?<\/em><\/p>\n\n\n\n<p>With Phorest, a treatment plan can include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Templates<\/strong> for your most common treatments, so every practitioner documents care the same way<\/li>\n\n\n\n<li><strong>Automatic saving and version history<\/strong>, so the integrity of the record is protected<\/li>\n\n\n\n<li><strong>Amendment tracking<\/strong>, so you can see what changed and when<\/li>\n\n\n\n<li><strong>Multiple signatures<\/strong>, for example from the patient and the treating practitioner<\/li>\n\n\n\n<li><strong>Course Tables<\/strong> to track session-by-session details like laser settings and patient progress<\/li>\n\n\n\n<li><strong>Photos with markup and comparison images<\/strong> to show progress over time<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How does Phorest manage consultation and consent forms?<\/strong><\/h2>\n\n\n\n<p><strong>Phorest sends digital consultation and consent forms to patients when they book, so <\/strong><a href=\"https:\/\/www.phorest.com\/gb\/blog\/aesthetic-clinic-software-consent-forms-photos-charting\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>medical history and consent are collected<\/strong><\/a><strong> before the appointment.<\/strong> Patients complete forms on their own device, signatures are stored against their record and practitioners can review everything before treatment starts.<\/p>\n\n\n\n<p>This helps your team:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Cut reception paperwork<\/strong> and clipboard delays<\/li>\n\n\n\n<li><strong>Flag contraindications early<\/strong>, such as medications or allergies<\/li>\n\n\n\n<li><strong>Keep consent treatment-specific<\/strong>, so a filler consent isn&#8217;t reused for a laser treatment<\/li>\n\n\n\n<li><strong>Store signed records securely<\/strong> and pull them up in seconds if questions arise<\/li>\n<\/ul>\n\n\n\n<p>A <a href=\"https:\/\/www.phorest.com\/gb\/blog\/compliant-medi-aesthetic-clinic-software\/\" target=\"_blank\" rel=\"noreferrer noopener\">strong consent process<\/a> isn&#8217;t just a box to tick. In the UK, the courts and the <a href=\"https:\/\/www.gmc-uk.org\/professional-standards\/the-professional-standards\/cosmetic-interventions\" target=\"_blank\" rel=\"noreferrer noopener\">General Medical Council (GMC)<\/a> expect patients to understand the material risks, benefits and alternatives of a treatment, and the GMC&#8217;s cosmetic guidance also expects patients to be given time to reflect before going ahead. In Ireland, the <a href=\"https:\/\/www.medicalcouncil.ie\/\" target=\"_blank\" rel=\"noreferrer noopener\">Medical Council<\/a> and the <a href=\"https:\/\/www.nmbi.ie\/Home\" target=\"_blank\" rel=\"noreferrer noopener\">Nursing and Midwifery Board of Ireland (NMBI)<\/a> set similar standards for their registrants. Digital forms make it easier to deliver that information consistently, every time.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What are SOAP notes, and why do aesthetic clinics need them?<\/strong><\/h2>\n\n\n\n<p><strong>SOAP notes are a standard way to document a clinical visit: Subjective, Objective, Assessment and Plan.<\/strong> In an aesthetic clinic, they record what the patient reported, what the practitioner observed, the clinical assessment and the treatment plan or next steps. <a href=\"https:\/\/www.phorest.com\/gb\/features\/treatment-plans\/\" target=\"_blank\" rel=\"noreferrer noopener\">Phorest includes SOAP notes<\/a> alongside face-mapping, consents and photos.<\/p>\n\n\n\n<p>Here&#8217;s what a SOAP note might capture for an anti-wrinkle injection appointment:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Section<\/strong><\/td><td><strong>What it captures<\/strong><\/td><td><strong>Example<\/strong><\/td><\/tr><tr><td><strong>S<\/strong>ubjective<\/td><td>What the patient tells you<\/td><td>&#8220;Wants softer forehead lines before a wedding in 3 weeks&#8221;<\/td><\/tr><tr><td><strong>O<\/strong>bjective<\/td><td>What the practitioner observes<\/td><td>Dynamic lines in frontalis and glabella, no contraindications noted<\/td><\/tr><tr><td><strong>A<\/strong>ssessment<\/td><td>Clinical judgement<\/td><td>Suitable for botulinum toxin treatment following face-to-face consultation with prescriber<\/td><\/tr><tr><td><strong>P<\/strong>lan<\/td><td>Treatment and follow-up<\/td><td>Units, batch number and injection sites recorded on face map, 2-week review booked<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>Consistent SOAP notes protect your patients, your practitioners and your clinic. They also make handovers easier when a patient sees a different injector next time.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How should aesthetic clinics manage before-and-after photos?<\/strong><\/h2>\n\n\n\n<p><strong>Aesthetic clinics should treat before-and-after photos as part of the clinical record, not as marketing assets.<\/strong> Under <a href=\"https:\/\/gdpr-info.eu\/art-9-gdpr\/\" target=\"_blank\" rel=\"noreferrer noopener\">GDPR<\/a>, clinical photos are personal data and usually health data, which needs extra protection. That means capturing them consistently, storing them securely inside your clinic software, limiting who can access them and getting separate, explicit consent before using any image in marketing or on social media.<\/p>\n\n\n\n<p><a href=\"https:\/\/adstandards.ie\/\" target=\"_blank\" rel=\"noreferrer noopener\">Good photo governance<\/a> comes down to a few habits:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Standardise your set-up:<\/strong> same lighting, background, angles and distance every time<\/li>\n\n\n\n<li><strong>Store photos in the patient record<\/strong>, not on personal phones or shared drives<\/li>\n\n\n\n<li><strong>Separate clinical consent from marketing consent<\/strong>, and record both. Patients must be able to withdraw marketing consent at any time<\/li>\n\n\n\n<li><strong>Limit access<\/strong> to team members who need it<\/li>\n\n\n\n<li><strong>Use comparison views<\/strong> to show patients their progress during follow-ups<\/li>\n\n\n\n<li><strong>Check advertising rules before posting.<\/strong> In both the UK and Ireland, prescription-only medicines such as botulinum toxin can&#8217;t be advertised to the public, and before-and-after images must follow the <a href=\"https:\/\/www.asa.org.uk\/\">ASA<\/a> (UK) or <a href=\"https:\/\/www.asai.ie\/\">ASAI<\/a> (Ireland) advertising codes<\/li>\n<\/ul>\n\n\n\n<p>Phorest stores before-and-after images in the patient&#8217;s record, with markup and side-by-side comparison tools. That keeps photos where they belong and turns them into a powerful conversation starter at follow-up visits.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Is Phorest GDPR compliant?<\/strong><\/h2>\n\n\n\n<p><strong>Phorest supports <\/strong><a href=\"https:\/\/www.dataprotection.ie\/en\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>GDPR-compliant<\/strong><\/a><strong> consents and clinical documentation for aesthetic clinics in the UK and Ireland.<\/strong> Keep in mind that compliance is shared. Under <a href=\"https:\/\/ico.org.uk\/\">UK GDPR<\/a> and the <a href=\"https:\/\/www.dataprotection.ie\/\">EU GDPR<\/a>, your clinic is the data controller. Your software provides secure tools, but your clinic is also responsible for policies, staff training, retention periods and how team members access and share patient data.<\/p>\n\n\n\n<p>Because health information is &#8220;special category data&#8221;, aesthetic clinics need to take extra care with it. When evaluating any aesthetic clinic platform, ask:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Will the vendor sign a <strong>Data Processing Agreement (DPA)<\/strong>, as GDPR requires?<\/li>\n\n\n\n<li><strong>Where is patient data stored<\/strong>, and are any transfers outside the UK or EU properly safeguarded?<\/li>\n\n\n\n<li>Is patient data <strong>encrypted<\/strong> and access <strong>role-based<\/strong>?<\/li>\n\n\n\n<li>Is there an <strong>audit trail<\/strong> for changes to records?<\/li>\n\n\n\n<li>Are photos and forms stored <strong>inside the platform<\/strong>, not exported to personal devices?<\/li>\n\n\n\n<li>Can you easily <strong>export a patient&#8217;s records<\/strong> if they make a subject access request?<\/li>\n\n\n\n<li>What happens to your data if you <strong>switch providers<\/strong>?<\/li>\n<\/ul>\n\n\n\n<p><strong>Thinking ahead:<\/strong> Regulation of non-surgical aesthetics is tightening across the UK and Ireland. Whatever comes next, regulators will expect clear records of who treated whom, with what and with what consent. Clinics with consistent digital documentation will be best placed to adapt.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What does a clinical lead look for in aesthetic clinic software?<\/strong><\/h2>\n\n\n\n<p><strong>Clinical leads and medical directors look for consistency, visibility and accountability.<\/strong> They want every practitioner documenting treatments the same way, clear records of consent, prescribing and dosing, easy access to notes for review, and reporting that shows how treatments perform across the clinic.<\/p>\n\n\n\n<p>In practical terms, that means:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Standardised templates<\/strong> for notes, consents and treatment plans<\/li>\n\n\n\n<li><strong>Visibility across practitioners<\/strong>, so notes can be reviewed without chasing paper<\/li>\n\n\n\n<li><strong>Clear audit trails<\/strong> showing who documented what, and when<\/li>\n\n\n\n<li><strong>Reporting<\/strong> on treatment volumes, outcomes and team performance<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How does clinical documentation help aesthetic clinics grow?<\/strong><\/h2>\n\n\n\n<p><a href=\"https:\/\/www.phorest.com\/gb\/blog\/aesthetic-clinic-software-for-operational-control\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Strong clinical workflows<\/strong><\/a><strong> drive retention because they build trust and make the next visit obvious.<\/strong> When patients see a clear treatment plan, visible progress in before-and-after photos and a practitioner who remembers their history, they&#8217;re far more likely to rebook, join a membership and refer friends.<\/p>\n\n\n\n<p>Here&#8217;s how clinical depth connects to growth in Phorest:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Clinical workflow<\/strong><\/td><td><strong>Growth outcome<\/strong><\/td><\/tr><tr><td>Treatment plans with session counts<\/td><td>Patients know when to come back, so rebooking is easier<\/td><\/tr><tr><td>Before-and-after comparison photos<\/td><td>Patients see results, which builds loyalty and referrals<\/td><\/tr><tr><td>Deposits at booking<\/td><td>Fewer no-shows on high-value appointments<\/td><\/tr><tr><td>Automated reminders and rebooking prompts<\/td><td>Anti-wrinkle patients return on schedule<\/td><\/tr><tr><td>Memberships and packages<\/td><td>Predictable monthly revenue for multi-session treatments<\/td><\/tr><tr><td>Reporting for owners and clinical leads<\/td><td>Clear view of retention, revenue and treatment performance<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>Think about a typical anti-wrinkle injection patient. Results fade over a few months. If your system knows when they were last treated, reminds them at the right time and makes rebooking easy, you keep that patient for years instead of losing them to the clinic down the road.<\/p>\n\n\n\n<p>&#8220;Being able to refer back to previous appointments with different doctors develops a great sense of trust with the doctor and the patient. Patients feel like they&#8217;re being listened to. Phorest definitely puts the patient at ease, I feel. When they come in, I&#8217;ll already know a little bit about them if we&#8217;ve seen them previously, because I&#8217;ll have read their previous notes.&#8221; \u2013 Ailbhe Lohan, Aesthetic Doctor, Sisu Aesthetic Clinic, Ireland, UK, USA<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How does Phorest compare with other aesthetic clinic platforms?<\/strong><\/h2>\n\n\n\n<p><strong>Phorest is an all-in-one platform that pairs clinical workflows with growth tools, while many competitors specialise in one side.<\/strong> Clinic-focused systems such as Pabau, Consentz and Aesthetic Record grew up around clinical records. Booking-led platforms such as Fresha, Zenoti and Vagaro grew up around scheduling and operations. Phorest is built to do both, with a strong focus on retention and marketing.<\/p>\n\n\n\n<p>When <a href=\"https:\/\/www.phorest.com\/gb\/blog\/how-to-evaluate-aesthetic-clinic-software-compliance-growth-features\/\" target=\"_blank\" rel=\"noreferrer noopener\">comparing platforms<\/a>, focus on these questions rather than feature counts alone:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Question to ask<\/strong><\/td><td><strong>Why it matters<\/strong><\/td><\/tr><tr><td>Can clinical records and bookings live in one system?<\/td><td>Avoids double entry and missed information<\/td><\/tr><tr><td>Are treatment plans connected to rebooking?<\/td><td>Turns clinical recommendations into future appointments<\/td><\/tr><tr><td>Are consents sent automatically at booking?<\/td><td>Saves reception time and reduces risk<\/td><\/tr><tr><td>Does it include marketing and loyalty tools?<\/td><td>Reduces the need for extra subscriptions<\/td><\/tr><tr><td>Can owners and clinical leads see clinical and business reporting?<\/td><td>Supports oversight and smarter decisions<\/td><\/tr><tr><td>What do onboarding and support look like?<\/td><td>Switching systems is easier with hands-on help<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How do you choose the right aesthetic clinic software?<\/strong><\/h2>\n\n\n\n<p><a href=\"https:\/\/www.phorest.com\/gb\/blog\/a-guide-to-choosing-the-best-med-spa-software-in-2026\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Choose aesthetic clinic software<\/strong><\/a><strong> by mapping your real patient journey, from first enquiry to rebooking, and checking that one platform covers every step.<\/strong> Prioritise clinical documentation and GDPR compliance first, then look at booking, payments, marketing and reporting. Always book a demo using your own treatment menu.<\/p>\n\n\n\n<p>A simple five-step process:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>List your treatments<\/strong> and the documentation each one needs<\/li>\n\n\n\n<li><strong>Involve your clinical lead or prescriber<\/strong> in reviewing notes, consents and treatment plans<\/li>\n\n\n\n<li><strong>Check compliance basics<\/strong>, including a Data Processing Agreement, data location, access controls and audit trails<\/li>\n\n\n\n<li><strong>Test the patient experience<\/strong>, from online booking to forms to aftercare messages<\/li>\n\n\n\n<li><strong>Ask about migration and training<\/strong>, so your team isn&#8217;t left figuring it out alone<\/li>\n<\/ol>\n\n\n<section id=\"state-faqs\" class=\"relative pt-8 mb-0\">\n  <section class=\"relative pt-10\">\n    <div class=\"container\">\n                    <h2 class=\"text-3xl text-center max-w-2xl mx-auto leading-tight\">Frequently asked questions<\/h2>\n              <div class=\"accordion-container self-close w-full max-w-3xl mx-auto\">\n                            <div class=\"accordion border-b-2 border-grey-light bg-white w-full\">\n            <div class=\"accordion-trigger select-none py-2 my-4 pl-5 pr-12 leading-tight relative cursor-pointer\">\n                <p class=\"text-xl text-green\">Can Phorest replace a separate clinical records system?<\/p>\n            <\/div>\n            <div class=\"accordion-content pl-5 pr-12 pb-6  text-sm\" style=\"display: none;\">\n                <div class=\"mb-4\"><p><span style=\"font-weight: 400;\">For many aesthetic clinics, yes. Phorest includes SOAP notes, digital consents, treatment plans, face-mapping and before-and-after photos, so most clinics can run clinical documentation and business operations in one system. Clinics with complex medical needs should review requirements with their clinical lead.<\/span><\/p>\n<\/div>\n            <\/div>\n            <\/div>\n                    <div class=\"accordion border-b-2 border-grey-light bg-white w-full\">\n            <div class=\"accordion-trigger select-none py-2 my-4 pl-5 pr-12 leading-tight relative cursor-pointer\">\n                <p class=\"text-xl text-green\">Does Phorest support face-mapping for injectables?<\/p>\n            <\/div>\n            <div class=\"accordion-content pl-5 pr-12 pb-6  text-sm\" style=\"display: none;\">\n                <div class=\"mb-4\"><p><span style=\"font-weight: 400;\">Yes. Phorest includes face-mapping so practitioners can record injection sites and treatment details as part of the patient record, alongside SOAP notes and photos.<\/span><\/p>\n<\/div>\n            <\/div>\n            <\/div>\n                    <div class=\"accordion border-b-2 border-grey-light bg-white w-full\">\n            <div class=\"accordion-trigger select-none py-2 my-4 pl-5 pr-12 leading-tight relative cursor-pointer\">\n                <p class=\"text-xl text-green\">Can patients complete consent forms before their appointment?<\/p>\n            <\/div>\n            <div class=\"accordion-content pl-5 pr-12 pb-6  text-sm\" style=\"display: none;\">\n                <div class=\"mb-4\"><p><span style=\"font-weight: 400;\">Yes. Phorest can send digital consultation and consent forms automatically at the time of booking, so patients complete them on their own device before they arrive.<\/span><\/p>\n<\/div>\n            <\/div>\n            <\/div>\n                    <div class=\"accordion border-b-2 border-grey-light bg-white w-full\">\n            <div class=\"accordion-trigger select-none py-2 my-4 pl-5 pr-12 leading-tight relative cursor-pointer\">\n                <p class=\"text-xl text-green\">Does Phorest take deposits for aesthetic clinic appointments?<\/p>\n            <\/div>\n            <div class=\"accordion-content pl-5 pr-12 pb-6  text-sm\" style=\"display: none;\">\n                <div class=\"mb-4\"><p><span style=\"font-weight: 400;\">Yes. Phorest supports deposits at booking, which helps protect high-value appointment slots and reduce no-shows.<\/span><\/p>\n<\/div>\n            <\/div>\n            <\/div>\n                    <div class=\"accordion border-b-2 border-grey-light bg-white w-full\">\n            <div class=\"accordion-trigger select-none py-2 my-4 pl-5 pr-12 leading-tight relative cursor-pointer\">\n                <p class=\"text-xl text-green\">Is Phorest GDPR compliant for aesthetic clinics?<\/p>\n            <\/div>\n            <div class=\"accordion-content pl-5 pr-12 pb-6  text-sm\" style=\"display: none;\">\n                <div class=\"mb-4\"><p><span style=\"font-weight: 400;\">Yes. Phorest supports GDPR-compliant documentation for clinics in the UK and Ireland. Your clinic remains the data controller, so you&#8217;ll still need your own privacy policies, retention periods and staff training.<\/span><\/p>\n<\/div>\n            <\/div>\n            <\/div>\n                      <\/div>\n\n    <\/div>\n<\/section>\n<\/section>\n\n<div class=\"align wp-block-bannercta\">\n\n\n<div class=\"relative lg:mb-10 overflow-hidden bg-green-dark\" >\n  <div class=\"container py-16 px-12 lg:py-24 flex items-center  justify-center  flex-wrap relative z-10\">\n   <div class=\"w-full mr-0 mb-6 md:mr-12 md:mb-0  md:w-2\/3 \" >\n   <h2 class=\"text-white mb-2 text-3xl text-center md:text-left lg:text-4xl\" style=\"color:white;\"><p><b>Ready to see Phorest&#8217;s aesthetic clinic features in action?<\/b><\/p>\n<\/h2>\n  \n  <\/div>\n        <a href=\"https:\/\/www.phorest.com\/custom-demo\/\" style=\"color:white; text-decoration:none;\" target=\"_blank\" class=\"rounded btn-demo-cta button bg-red px-8 text-white hover:bg-red-lighter w-full lg:w-auto lg:mr-5 rounded-none lg:rounded demo-cta\" data-ol-has-click-handler=\"\">\n      Book a Demo\n    <\/a>\n      <\/div>\n<\/div>\n\n\n<div>\n  <div class=\"acf-innerblocks-container\"><\/div>\n<\/div>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Key takeaways Running an aesthetic clinic means living in two worlds. One is clinical: prescribers, injectors, consent, charting and patient safety. The other is commercial: bookings, memberships, marketing and keeping your diary full. Many clinics end up using separate tools for each. One system for clinical notes, another for booking, and a spreadsheet stitching them &hellip; <a href=\"https:\/\/www.phorest.com\/gb\/blog\/aesthetic-clinic-software-clinical-workflows\/\">Continued<\/a><\/p>\n","protected":false},"author":40128,"featured_media":180113,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[14620,1299],"tags":[14516,14631,14729,14276,14730],"class_list":["post-180131","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-compliance-gb","category-management","tag-aesthetic-clinic-gb","tag-clinical-charting-gb","tag-compoliance-gb","tag-med-spa-management-gb","tag-treatment-planning-gb"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Aesthetic Clinic Software for Clinical Workflows | Phorest<\/title>\n<meta name=\"description\" content=\"What should aesthetic clinic software do beyond booking? 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